Case Number Assignment Page - Field Descriptions


The field descriptions for the Case Number Assignment page are listed below in the order they appear on the page under their section headings: General Information, As Required, Property Address, Compliance Inspection Fields, Borrower Information, and Lender Notes.

Field Description
General Information
Field Office HUD field office territory in which the property is located.
Lender Case Ref Identifier assigned to the case by the lender, such as a loan number.
Is this a Sponsored Originator Case? Indicator specifying whether the mortgage originator is a mortgage banker or broker was established as a sponsored originator by an FHA-approved lender.
Originator ID Ten-digit FHA ID of the FHA-approved lender that originated the mortgage or FHA-approved lender (principal) that designated another FHA-approved lender to serve as its agent in originating the mortgage.
-or-  
Sponsored Originator EIN Nine-digit Employer Identification Number (EIN) of the mortgage banker or broker that originated the mortgage and was established as a sponsored originator by an FHA-approved lender.
Sponsor/Agent ID FHA's unique 10-digit identifier for the FHA-approved lender acting as a sponsor or agent for the mortgage originator. 
Loan Officer Name Name of the loan officer for the mortgage originator, including First Name, MI (middle initial), Last Name, and Suffix (Jr, II, etc.).
Loan Officer NMLS ID Nationwide Mortgage Licensing System (NMLS) identifier of the loan officer for the mortgage originator.
Date of Application (HECM only) Date the borrower signed the loan application (Fannie Mae Form 1009) for a Home Equity Conversion Mortgage (HECM). Note: Not applicable to a forward mortgage.
Case Type FHA classification of the case, including:
Regular HUD: Case is processed by HUD and, except for a streamline refinance, requires an appraisal and issuance of a Conditional Commitment or Rejection Notice. (Obsolete)
Irregular HUD: Primarily, a case processed in part by lender or HUD's Real Estate Owned (REO) Branch. The property has already been appraised (except for a 203k or REO case). A Home Equity Conversion Mortgage (HECM) classified as an Irregular HUD case type is processed entirely by HUD. Used for REO, military, and HECM properties. (Obsolete)
HUD VA/CRV: Case has a Certificate of Reasonable Value and an appraisal by an FHA-approved appraiser. It has been underwritten by the Department of Veterans Affairs. (Obsolete)
DE VA/CRV: Direct endorsement case processed by the lender and having a Certificate of Reasonable Value. The Department of Veterans Affairs has done the appraisal review and mortgage credit analysis is to be done by the lender.
Regular DE: Direct endorsement case primarily processed by the lender. Lender performs all or part of the property appraisal, if required, and the borrower evaluation.
Construction Code Building status, including:
Proposed Construction: Property where no concrete or permanent material has been placed. (Digging of footing is not considered permanent.)
Substantial Rehabilitation: Property is being repaired and mortgage is being insured under Section 203(k). (Not applicable to a HECM case.)
Under Construction: Construction period from the first placement of permanent material to 100 percent completion with no Certificate of Occupancy or equivalent.
Existing Construction: Construction is 100% complete and the building is habitable. This is used for an existing building more than one year old.
New Construction (Less than 1 Year): Property that is 100 percent complete and was completed less than one year from the date of the issuance of the Certificate of Occupancy or equivalent. The property was never occupied.
Processing Type Additional classification of a case, including:
HECM: Home Equity Conversion Mortgage; FHA insurance on a reverse mortgage for elderly home owners.
Real Estate Owned (REO) w/ Appraisal: HUD-owned property for which the lender is performing an appraisal. HUD REO property is the result of paying a claim to a lending institution and the lender transferring ownership of the property to HUD. Typically, an REO property was formerly owned by the lender because the borrower defaulted on the mortgage. Either HUD or a direct endorsement underwriter performs the mortgage credit analysis. Also referred to as Property Disposition (PD).
Coinsurance Conversion: Case is changing from the Coinsurance program to regular processing. (This classification is obsolete and is only used for an existing case.) (Obsolete)
Coinsurance Endorsements: HUD and the originator or investment lender share the loan risk. (This classification is obsolete and is only used for an existing case.) (Obsolete)
Military Sales: Property technically belongs to the U.S. Department of Defense and is being sold with FHA-insured financing. (Obsolete)
Financing Type Mortgage financing classification for an Irregular HUD case type, including:
Private: Lending institution such as a mortgage company, commercial bank, or savings and loan.
GNMA: Government National Mortgage Association or Ginnie Mae.
FNMA: Federal National Mortgage Association or Fannie Mae.
(Obsolete)
Is this a HUD Approved Secondary Residence? Specifies whether the property is a dwelling the borrower occupies less than a majority of the calendar year, in addition to the borrower's principal residence, and is not a vacation home. Notes: For cases assigned a case number on or after September 14, 2015, secondary residences are permitted, but only with written approval from the jurisdictional HUD Homeownership Center (HOC). Once approved, the status is changed to Approved.
ADP Code Automated data processing code related to the section of the National Housing Act under which mortgage insurance is being requested.
Living Units Number of separate dwellings. For example, a two-family house has 2 living units.
Accessory Dwelling Unit Specifies whether the property has an accessory dwelling unit (ADU).
Program ID FHA's two-character identifier for the mortgage insurance program under which the application is being made.
Loan Term Period of time in months from the beginning of loan amortization until maturity.

ADP Code Characteristics
Amortization Type Loan amortization classification, including:
Fixed: Amount of the payment and the interest rate remain fixed for the life of the loan.
Adjustable Rate Mortgage (ARM): Interest rate changes over the life of the loan relative to changes in the index rate. Also called Adjustable Mortgage Loan (AML) or Variable Rate Mortgage (VRM).
Graduated Payment Mortgage (GPM): Payments are low for the first few years, gradually increase for a few years, and then remain fixed.*
Growing Equity Mortgage (GEM): Scheduled increases in payments, with the additional amount being used to reduce the principal.*
*Note: GPM and GEM are now obsolete for a Home Equity Conversion Mortgage (HECM).
Housing Program Type of Federal Housing Administration (FHA) Single Family Housing program, including:
FHA Standard Mortgage Program (203b): Basic FHA mortgage insurance for one- to four-family housing.
Condominium (203b): FHA mortgage insurance for a unit in a condominium building (which must contain at least four dwelling units).
Improvements (203k): FHA mortgage insurance for a loan that covers both the acquisition and rehabilitation of a home.
Home Equity Mortgage (255): FHA insurance on a reverse mortgage for a home (Home Equity Conversion Mortgage or HECM).

Urban Renewal (220): FHA mortgage insurance for new or rehabilitated housing located in a designated urban renewal area or area with concentrated programs of code enforcement and neighborhood development.

HOPE for Homeowners (257): FHA mortgage insurance for a distressed loan being refinanced under the HOPE for Homeowners program (obsolete for endorsements after 09/30/2011).
Other: Less common FHA Single Family Housing program (e.g., 235(r) Homeownership Assistance/Refinance or 240 Fee Title Purchases).
Property Type Indicator specifying whether the property is a condominium unit.
Special Program Type of Federal Housing Administration (FHA) Single Family Housing special program, including:
No Special Program: A special housing program is not applicable.
Indian Lands: FHA mortgage insurance for property located on Native American trust land or otherwise restricted land (property eligible for insurance pursuant to Section 248 of the National Housing Act).
Hawaiian Homelands: FHA mortgage insurance for property located within Hawaiian homelands (property eligible for insurance pursuant to Section 247 of the National Housing Act).
Military Impact Area: FHA mortgage insurance for property located in a military impacted area designated by the Secretary of Defense (property eligible for insurance pursuant to Section 238(c) of the National Housing Act). (Obsolete)

223(e) Location Waiver: FHA mortgage insurance for property in an older, declining urban area where there is a need for affordable housing (property eligible for insurance pursuant to Section 223(e) of the National Housing Act).

Buydown Indicator specifying whether there is an interest buydown sales incentive to reduce the amount of the borrower's payments during the early years of the loan.
Principal Write-down For a refinance case, this is an indicator specifying whether there was a reduction in the amount owed on the original first lien mortgage as a result of the refinance.
Not a principal write-down: Amount owed on the original first lien mortgage was not reduced.
>=10% of first existing lien - Short Refi: Conventional refinance case (prior mortgage was not FHA insured) where the amount owed on the original first lien mortgage was reduced by 10 percent or more and the case is being processed under the guidelines of Mortgagee Letter 2010-23, FHA Refinance of Borrowers in Negative Equity Positions.
Principal write-down - not Short Refi: Any type of refinance case (forward mortgage) where the amount owed on the original first lien mortgage was reduced as a result of the refinance.
Note: Not applicable to a HECM case.

Type of Case Indicator for specifying the type of forward mortgage or reverse mortgage (Home Equity Conversion Mortgage (HECM)):
Forward Purchase: Mortgage for the purchase of property which the borrower never owned. As payments are made by the borrower, the borrower's debt decreases and equity increases.
Forward Refinance: Repayment of an existing real estate debt from the proceeds of a new mortgage for the same borrower and same property. Borrower has legal title to the property being refinanced.
HECM Traditional: Homeowner borrows against home equity to receive monthly streams of income and/or lines of credit to be repaid when the homeowner no longer occupies the property. As payments are made by the lender, the borrower's debt increases and equity decreases.
HECM Purchase: Real estate purchase where title to the property is transferred to the borrower and serves as the borrower's principal residence. At the time of closing, the HECM first and second liens are the only liens against the property.
HECM Refinance: Refinance of a HECM with a new HECM for the same borrower and same property.
If Purchase: Was this case previously sold as Real Estate Owned (previously sold by HUD)? For a Purchase case, this indicates whether or not the property was Real Estate Owned (REO) and sold at a prior time by HUD.
If Refinance: Specify type of refinance Type of refinance case:
Not a refinance: Loan for the new purchase of a home rather than the refinancing of a loan.
Prior FHA: Prior loan was FHA-insured.
Conventional: Prior loan was not FHA-insured.
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As Required
All Refinances: Select FHA to FHA Refinance Type Classification of an FHA-to-FHA refinance case.
Not Streamline - N/A: Prior mortgage was FHA-insured and the new mortgage is not a streamline (or simple) refinance case (i.e, rate and term refinance).
Streamline (w/o Appraisal): No cash-out refinance of an existing FHA-insured mortgage requiring limited borrower credit documentation and underwriting. Mortgage proceeds are limited to the purpose of extinguishing the existing debt and costs associated with the transaction. For a credit qualifying refinance, the lender performs a credit and capacity analysis of the borrower, but no appraisal is required. For a non-credit qualifying streamline refinance, the lender is not required to perform a credit or capacity analysis or obtain an appraisal.
Simple (w/ Appraisal): No cash-out refinance of an existing FHA-insured mortgage. Mortgage proceeds are limited to the purpose of extinguishing the existing debt and costs associated with the transaction. An appraisal is required.
All Refinances: Is this a Cash-out Refinance Indicator specifying whether this is a cash-out refinance mortgage. The borrower received cash out from the value of the home as a result of refinancing the mortgage.
Prior FHA and prior REO cases: Enter case number of previous case FHA case number for the prior FHA-insured mortgage or FHA case number for the property that was formerly Real Estate Owned.
203k Consultant ID FHA's unique five-character identifier for the 203(k) consultant.
203k Type Indicator specifying the type of 203(k) Rehabilitation Mortgage.
Limited: Mortgage used for minor remodeling and non-structural repairs. The total rehabilitation cost cannot exceed $35,000 or $50,000 for property located in a Qualified Opportunity Zone (there is no minimum). The use of a 203(k) consultant is optional.
Standard: Mortgage used for remodeling and repair. A minimum repair cost of $5,000 and the use of a 203(k) consultant are required.
PUD/Condo Indicator Planned unit development (PUD), condominium, or subdivision indicator.
N/A: Not a planned unit development, condominium, or subdivision.
PUD: Planned unit development having a combination of diverse land uses in one contained development or subdivision; development requiring homeowner's association dues.
Condominium: Property is legally defined as a condominium; ownership of a unit in multifamily building based on a legal description of the airspace the unit occupies, plus an undivided interest in the ownership of the common elements that are owned jointly with other condominium unit owners.
Subdivision: Tract of land divided into blocks, building lots, and streets according to a recorded subdivision plat that complies with local ordinances and regulations. Note: No longer required to be approved by the FHA.
PUD/Condo ID FHA's identifier for the planned unit development (PUD) or condominium project.
Submission Planned unit development (PUD) or condominium project submission number. Each submission number identifies a distinct set of units HUD has on record for the PUD or condominium project. Formerly referred to as a Phase of the project.
Site Condo Indicator specifying a special characteristic of the condominium unit:
N/A: Not applicable.
Site Condo: Condominium unit is a single family detached dwelling (without a shared garage or other attached building).
-or-
Condominium unit is a single family detached or horizontally attached (townhouse) dwelling that includes the dwelling and land, is not Manufactured Housing, and is encumbered by a declaration of condominium covenants or a condominium form of ownership.
Spot Lot: "Spot loan" approval process used for obtaining FHA mortgage insurance for a unit in a condominium project that was not previously approved by the FHA (per Mortgagee Letter 96-41). This option cannot be selected for cases assigned an FHA case number on or after February 1, 2010 (per Mortgagee Letter 2009-46A).
Single-Unit Approval: Condominium unit is not located in an FHA-approved condominium project at the time of case number assignment.
Month/Year Completed Date the existing construction (building) was completed. For cases with a Construction Code of Proposed Construction or Under Construction assigned an FHA case number after April 11, 2015, this is the year of the Effective Date of the Appraisal or the year after the Effective Date of the Appraisal, if an appraisal was logged. If an appraisal was not logged, this is the year the case number was assigned or one year after case number assignment.
VA CRV Expire Date Month, day, and year the Certificate of Reasonable Value issued by the Department of Veterans Affairs expires.
VA CRV Number Department of Veterans Affairs identifier for the Certificate of Reasonable Value.
HECM Counseling Certificate Number Nine-digit identifier issued for the Certificate of HECM Counseling, form HUD-92902 through the FHA Connection.
HECM Counseling Waived Specifies whether HECM housing counseling is waived for a HECM refinance case.
HECM Counsel Date View-only field that displays the date HECM counseling of the borrower was completed when the page information is processed.
Projected Closing Date Estimated closing date for the new mortgage (for a refinance case with a prior FHA-insured mortgage). Note: Refinance credit (refi netting amount) is calculated based on this date.
Contact Name Lender contact name for a Refinance case with a prior FHA-insured mortgage.
Contact Phone Lender contact phone number for a Refinance case with a prior FHA-insured mortgage.

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Property Address
Hse No House number of the property.
Unit Designation for a specific dwelling located at the property, such as a condominium apartment number.
Pre Street direction preceding the street name. Example: NW Greenlake Drive.
Street Name Name or number of the street on which the property is located. Examples: Elm or 42.
Type Street classification such as Blvd, Dr, or Pkwy.
Post Street direction following the street name. Example: Greenlake Drive NW.
Lot Identifier for the property's lot.
Blk/Plat Blk: Three-character identifier for the property's block.
Plat: Two-character identifier for the property's plat.
City City in which the property is located.
St State in which the property is located.
Zip Code U.S. Postal Service Zonal Improvement Plan (ZIP) code for the geographic location of the property.
County System-generated number for the county in which the property is located.
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Compliance Inspection Fields
Assignment Choice Type of inspector.
Roster: Inspector that meets FHA Inspector Roster requirements. Note: This is the only valid selection after October 12, 2004.
Lender Select: Fee inspector approved by the FHA.
Mortgagee: Staff inspector; inspector employed by lender and approved by the FHA.
Inspector ID Four-character identifier issued to the inspector by HUD.
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Borrower Information
I certify that the lender associated with this case number request has an active loan application for this property address and listed borrower(s) Indicator certifying the lender has an active mortgage for the specified property and borrower(s).
Borrower Name Name of the mortgagor.
Individual: Last name, first name, and middle initial.
Nonprofit: Name of the HUD/FHA-approved nonprofit agency provided by the system.
Government Entity: Name of the government entity in this format: Government, Entity.
Married to NBS [Borrower] Indicator specifying whether the borrower is married to a non-borrowing spouse (NBS) for a Home Equity Conversion Mortgage (HECM). This is a spouse, as defined by the state in which the spouse and borrower reside or state of celebration, who is not a borrower (mortgagor) at the time of loan closing.
No: Not married to a non-borrowing spouse.
Eligible Spouse: Married to a non-borrowing spouse that meets the eligibility requirements for deferring the due and payable status of the HECM because of the death of the last surviving mortgagor or other event established by Mortgagee Letters 2014-07 and 2015-02.
Ineligible Spouse: Married to a non-borrowing spouse that does not meet the eligibility requirements.
[Borrower ID] Borrower's identification.
Forward mortgage:
SSN: Social Security Number of the individual. (SSN may be masked or not listed based on the user's authorizations.)
NP TIN: Taxpayer Identification Number (TIN) or Employer Identification Number (EIN) of the HUD/FHA-approved nonprofit agency.
GE TIN: Taxpayer Identification Number (TIN) or Employer Identification Number (EIN) of the government entity.
Home Equity Conversion Mortgage (HECM):
SSN: Social Security Number of the individual. (SSN may be masked or not listed based on the user's authorizations.)
Birth Date [Borrower] Borrower's date of birth.
Coborrower Name Name of the co-mortgagor.
Individual: Last name, first name, and middle initial.
Nonprofit: Not applicable; a co-borrower is not permitted.
Government Entity: Name of the government entity in this format: Government, Entity.
[Coborrower ID] Co-borrower's identification.
Forward mortgage:
SSN: Social Security Number of the individual. (SSN may be masked or not listed based on the user's authorizations.)
NP TIN: Not applicable to a nonprofit agency; a co-borrower is not permitted.
GE TIN: Taxpayer Identification Number (TIN) or Employer Identification Number (EIN) of the government entity.
Home Equity Conversion Mortgage (HECM):
SSN: Social Security Number of the individual. (SSN may be masked or not listed based on the user's authorizations.)
Married to NBS [Coborrower] Indicator specifying whether the co-borrower is married to a non-borrowing spouse (NBS) for a Home Equity Conversion Mortgage (HECM). This is a spouse, as defined by the state in which the spouse and co-borrower reside or state of celebration, who is not a co-borrower (mortgagor) at the time of loan closing.
No: Not married to a non-borrowing spouse.
Eligible Spouse: Married to a non-borrowing spouse that meets the eligibility requirements for deferring the due and payable status of the HECM because of the death of the last surviving mortgagor or other event established by Mortgagee Letters 2014-07 and 2015-02.
Ineligible Spouse: Married to a non-borrowing spouse that does not meet the eligibility requirements.
Birth Date [Coborrower] Co-borrower's date of birth.
Non-borrowing Spouse Last name, first name, and middle initial of a non-borrowing spouse for a Home Equity Conversion Mortgage (HECM); spouse, as defined by the state in which the spouse and borrower reside or state of celebration, who is not a borrower (mortgagor) at the time of loan closing.
SSN [Non-borrowing Spouse] Social Security Number of the non-borrowing spouse. (SSN may be masked based on the user's authorizations.)
Birth Date [Non-borrowing Spouse] Non-borrowing spouse's date of birth.
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Lender Notes
Lender Notes Comments by HUD's Homeownership Center or lender regarding the case status and pending issues.

See Also

Case Number Assignment - Business Background

Case Number Assignment - Processing

Validate Borrower/Address for Case Number Assignment Page - Field Descriptions

Holds Tracking - Business Background

Holds Tracking - Processing

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Last revised: November 6, 2023